91¶¶Òõ

1. The College aims to adopt the highest standards and take all reasonable steps in relation to the safety and welfare of children, young people and adults at risk. From time to time, the College encounters children, young people and adults at risk through its teaching and research activities.   However, the majority of engagement will be through recruitment and outreach programmes. 
2. We recognise that anyone can be subject to discrimination, harassment and victimisation because of age, culture, disability, sexual orientation, gender reassignment, married or civil partnerships, and religion or belief.  Comments and actions that contribute to discrimination, harassment or victimisation are not acceptable and will be challenged. 
3. This policy aims to support these activities and to offer assurances to those engaged in  the work of the College that, through its implementation, the College seeks to protect children, young people and adults at risk and keep them safe from harm when in contact with the College’s employees, Fellows, volunteers, students or other representatives (whether acting in a paid or unpaid capacity) as listed below under Scope.  It is also intended to safeguard the interests of employees, Fellows, volunteers, students and anyone who works on behalf of the College and who comes into contact with children, young people or adults at risk. 
4. This policy seeks to: 
   1. promote and prioritise the safety and wellbeing of everyone, particularly children, young people and adults who may be at risk; 
   2. ensure that roles and responsibilities are made clear in respect of safeguarding 
      matters and that an appropriate level of information, training and support is provided to those within the College for whom it is necessary; 
   3. offer assurances to staff, students, parents, carers, volunteers and visitors that 
      safeguarding concerns will be dealt with effectively and in a timely manner; 
   4. follow safer recruitment processes to prevent the employment or ongoing employment of individuals to work with children, young people or adults at risk where they have been barred by the Disclosure and Barring Service (DBS) or are deemed by the College to pose an unacceptable risk; 
   5. manage effectively the risks associated with activities and events involving children, young people and adults at risk. 

1. The College’s Fellows, employees, workers, volunteers, students, alumnae or anyone working on behalf of the College (in a paid or unpaid capacity) are subject to this policy.   This includes external speakers at student events. 
2. The policy covers all events and activities organised by those working on behalf of or representing the College, as well as official events and activities organised by its students.  Such activities include open days, applicant visits and interviews, the interactions between students and the College nurse or counsellor and visits from members of the public. 
3. It is expected that external bodies utilising the College’s premises or facilities for external events will have their own safeguarding policies and procedures in place and will take full responsibility for the safeguarding of individuals involved in any related activities. When working with young people on roll with schools, Access & Student Recruitment will refer any concerns directly to that  school's Designated Safeguarding Lead. 

: arrangements in place to protect children, young people and adults at risk in vulnerable circumstances from abuse or neglect. 

Child/Children: anyone under the age of 18. 

Adult at Risk:  to any person aged 18 years and over who has needs for care and support and, is experiencing, or is at risk of, abuse and neglect and, as a result of those care needs is unable to protect themselves from either the risk of, or the experience of, abuse or neglect. 

Abuse: physical, sexual, psychological/emotional, financial/material or professional abuse which can also arise from neglect, including those found in Annex A. 

: activities provided to any adult which, if any adult requires them, will mean that the adult will be considered at risk at that particular time.  Any time a person engages in one or more of the activities set out below in relation to any adult, they are deemed to be engaging in regulated activity and that adult is deemed to be at risk at that time: 

1. Providing health care (whether physical or mental, including palliative) provision by any health care professional who is regulated by General Medical Council, General Dental Council, Nursing and Midwifery Council, Health Professions Council.    
2. Providing psychotherapy and counselling which is related to health care the adult is receiving from, or under the direction or supervision of a health care professional. 
3. Providing first aid, when any person administering it is doing so on behalf of an organisation established for the purpose of providing first aid (e.g. Red Cross). 
4. Providing personal care as a result of physical or mental illness, including physical assistance with eating or drinking, going to the toilet, washing, bathing, dressing etc., or supervising, training or providing advice/guidance to an adult to undertake these activities themselves where they cannot make the decision to do so unprompted. 
5. Providing social work. 
6. Assisting with general household matters (e.g. managing a person’s money, paying their bills, shopping on their behalf). 
7. Assisting in the conduct of a person’s affairs (e.g. undertaking lasting or enduring power of attorney for an adult under the Mental Capacity Act 2005, being an independent mental health advocate etc.). 
8. Conveying (e.g. driving a person specifically for the purpose of conveying them to and from places to receive care as detailed above). 

91¶¶Òõ has assessed and analysed eligibility of all job roles via the l. 

1. The College Council has overall ownership of this Policy, and may nominate one (or more) of its members to oversee and scrutinise safeguarding arrangements.  It is the duty of the Trustees to report notifiable incidents to the Charity Commission. 
2. The Senior Tutor is the College’s designated Safeguarding Officer, with the Bursar and Deputy Senior Tutor acting as deputies.  As such, he/she takes responsibility for the implementation of the policy and will promote the importance of safeguarding within the College.  The Safeguarding Officer may delegate responsibilities as appropriate. Given the complexity of safeguarding matters, it is essential that any concerns are reported to the Safeguarding Officer to ensure that one person has access to all the relevant information. This is particularly important where a number of seemingly minor issues may collectively give rise to a more substantial concern.   
3. In the event that a complaint or accusation is made about the Safeguarding Officer, this will be considered independently by the appropriate deputy (or another council member).  The event may be referred to social services or the police, if appropriate. 
4. Each Head of Department is accountable for the adoption and implementation of this policy and for promoting safeguarding within their Department.  Every member of the College must abide by this policy. 

The College Council delegates responsibility to the Head of Department to retain oversight and documentation of regulated activities within their area and to ensure: 

1. appropriate training and supervision is available to those employees, workers, Fellows, volunteers or students engaging in them; 
2. occasions in which those engaged in them will need to work alone in an unsupervised way are documented and minimised; and 
3. that they are appropriately risk assessed; and 
4. that children and adults engaged in regulated activities are given clear information about how, and to whom, they can report any safeguarding concerns.   

The College Council delegates responsibility to the Head of Department to ensure: 

1. that a safeguarding risk assessment is undertaken for all activities within their area (the assessment should consider how the risks identified can be minimised or eliminated, outline the local processes for reporting concerns, take account of health and safety considerations and record training requirements); 
2. that completed safeguarding risk assessments are made available to employees, Fellows, workers, volunteers or students who are involved in the activity; and 
3. that the implementation and review of actions identified within a safeguarding risk assessment is undertaken in a timely manner. 

The College Council delegates responsibility to the Head of Department to: 

1. Ensure that any employee, worker, Fellow, volunteer, student or any other representative as outlined in the Scope, who is working on behalf of the College within their area: 
   1. is made aware of the existence of this policy and asked to familiarise themselves with the contents as part of their induction. 
   2. completes safeguarding training, together with any additional training that may have been identified by any relevant risk assessment processes Prior to engaging in a regulated activity. 
2. Monitor the safeguarding training undertaken by those working on behalf of the College in their area and provide details to Human Resources for recording. 

A list of those roles which require training is available from Human Resources. 

1. It is the responsibility of the Head of Human Resources to determine with the Safeguarding Officer what level of DBS check may be required for a role which is to be recruited to. 
2. Appropriate DBS checks will be undertaken as appropriate via the HR department when recruiting to the roles in the following departments: Porters' Lodge, Tutorial  Office, Wellbeing, Admissions, Access & Student Recruitment and any other relevant role that the College Council sees appropriate and as deemed appropriate under legislation.  The College will undertake additional pre-employment checks where necessary as part of its safeguarding duty, including checking the accreditation of anyone employed by the College as a healthcare or psychotherapy professional such as a Counsellor or Nurse.  References from recent previous employers will also be sought.   
3. The Safeguarding Officer may refer someone to the DBS. 

1. The College is not able to take on the authority, rights and responsibilities of parents in relation to their children, and it will not act in loco parentis in relation to students who are under the age of 18 years.  However, when admitting a student who will be significantly under the age of 18 when coming in to residence, the College will consider a wide range of issues, including social interaction, provision of tutorial support and supervision as follows. 
   1. Tutorial support and teaching: the format of tutorial and teaching support when under-18s are involved will seek, insofar as their educational experience would not be compromised, to avoid singleton tutorials or supervisions. It is recognised, however, that one-to-one contact with Tutors, Directors of Studies and Supervisors at meetings may be necessary. 
   2. IT: Use of the internet by under-18s for study will be as for all students. 
   3. Alcohol and student arranged activities: Access to alcohol by undergraduates under the age of 18 at any activity which is signed off by or known to the College will not be permitted. It is acknowledged that the individual student must also bear responsibility for his or her actions at any event. Safeguarding issues will be covered at the sign-off stage with student organisers. Consideration should be given to any risk posed by students over 18 at these events.
   4. The College Bar: the College has effective systems and practices to counter underage drinking and no student under 18 is permitted to work in the College bar. 
   5. Liaison with Faculties and Departments: the College will inform/consult with the relevant Faculty or Department as early as possible about any student who will be under the age of 18 who is being admitted so that the University can put appropriate measures in place to meet its safeguarding obligations. 
   6. Residential accommodation offered by the College is generally intended for the use of adults and, except in exceptional circumstances, special arrangements are not made for students who are under the age of 18 years. 
   7. It will be necessary to investigate whether the Home Office will issue a visa to an overseas student who is significantly under the age of 18. 
2. Annex E records the arrangements for any academic events sponsored by the College 
   for persons less than 18 years of age. 
3. Annex F records the arrangements for events sponsored by external parties and hosted by the College for persons less than 18 years of age. 

1. Any person involved in the work of the College (Fellows, employees, workers, volunteers, students or anyone working on behalf of the College in a paid or unpaid capacity) can raise a concern or allegation of abuse directly with the Safeguarding Officer or a deputy.  If a concern or allegation is against the Safeguarding Officer, it should be reported the President or the Vice-President. 
2. The Safeguarding Officer or the deputy will complete a Safeguarding Concern Form (available from the Head of HR). 
3. If a concern or allegation is against the Safeguarding Officer, the President or Vice-President will lead the procedure. 

1. Those working with children and engaged in regulated activities may: 
   1. have alleged abuse disclosed to them; 
   2. be concerned about events they have heard or seen; 
   3. or be accused of abusing those in their charge. 
2. Whilst these issues may require very different courses of action, it is essential that the safety and welfare of the child or adult at risk is prioritised. 
3. The Safeguarding Officer has responsibility for ensuring that they (or a nominated deputy) are available during normal working hours to respond to allegations without delay, and for procedures to be in place should issue arise outside of normal working hours. 
4. In the event there is a risk of immediate serious harm to a child or adult at risk, the emergency services should be contacted via 999 without delay. Anybody can make a referral in these circumstances. The Safeguarding Officer should then be notified of the case. 
5. Where a child or adult at risk discloses alleged abuse, or a member of the College suspects abuse which is not deemed to be an emergency, this should be referred immediately to the Safeguarding Officer who will consider what action is required.  A referral should be made even where concerns are seemingly minor; in some instances it is a pattern or range of minor incidents which, when taken together, amount to a more significant concern requiring investigation. It is therefore vital that the Safeguarding Officer is privy to all concerns as they arise. 
6. Appropriate records will be retained by the Safeguarding Officer in accordance with the College’s Data Protection Policy. Where the matter relates to both staff and students, the Safeguarding Officer will determine where the file should be kept. 
7. In consultation with the President and HR Manager the Safeguarding Officer will be responsible for contacting any statutory agencies if necessary . The Safeguarding Officer will also have responsibility for fulfilling any legal obligations to report an individual to the DBS. 
8. The College is not expected and should not attempt to investigate suspicions of abuse independently. 
9. Where a suspicion needs to be investigated by the relevant authority, it may be necessary for the College to do one or more of the following, as advised by social services or the police: 
   1. move the victim of an alleged safeguarding breach to a safe place; 
   2. suspend the individual(s) about whom an allegation or suspicion has arisen; 
   3. prevent the individual(s) about whom an allegation or suspicion has arisen from engaging in any regulated activities. 
10. Serious safeguarding breaches may constitute gross misconduct under the College’s disciplinary policy and may lead to summary dismissal. 
11. If a concern or allegation is against the Safeguarding Officer, the President or Vice-
    President will lead the procedure. 

This policy should be read in conjunction with the College’s policies, in particular: 

• Appropriate Relationships between Fellows, Bye-Fellows, Staff, Postgraduates engaged in teaching and Students 
• Harassment and Sexual Misconduct 
• Student Complaints Procedure 
• General Data Protection Regulations 
• Alcohol Misuse 
• Drugs Misuse 
• Equal Opportunities 
• Health and Safety 
• Freedom of Speech 
• Prevent 
• Online Safeguarding 

The following are examples of abuse; this list is not exclusive. 

Abuse 
A form of maltreatment of a child or adult at risk. Somebody may abuse or neglect a child or adult at risk by inflicting harm, or by failing to act to prevent harm. Children or adults at risk may be abused in a family or in an institutional or community setting by those known to them or, more rarely, by others. Abuse can take place wholly online, or technology may be used to facilitate offline abuse. Children or adults at risk may be abused by an adult or adults, or another child or children. 

Physical Abuse 
A form of abuse which may involve hitting, shaking, throwing, poisoning, burning or scalding, drowning, suffocating or otherwise causing physical harm to a child or adult at risk. Physical harm may also be caused when a parent or carer fabricates the symptoms of, or deliberately induces, illness in a child or an adult at risk. 

Emotional Abuse/Psychological Abuse 
The persistent emotional maltreatment of a child or adult at risk such as to cause severe and persistent adverse effects on the individual’s emotional development. It may involve conveying to the individual that they are worthless or unloved, inadequate, or valued only insofar as they meet the needs of another person. It may include not giving the individual opportunities to express their views, deliberately silencing them or ‘making fun’ of what they say or how they communicate. It may feature age or developmentally inappropriate expectations being imposed on children. These may include interactions that are beyond a child’s developmental capability, as well as over-protection and limitation of exploration and learning, or preventing the child participating in normal social interaction. It may involve seeing or hearing the ill-treatment of another. It may involve serious bullying (including cyber bullying), causing children frequently to feel frightened or in danger, or the exploitation or corruption of children. Some level of emotional abuse is involved in all types of maltreatment of a child, though it may occur alone. 

Sexual Abuse 
Involves forcing or enticing a child or adult at risk to take part in sexual activities, not necessarily involving a high level of violence, whether or not the individual is aware of what is happening. The activities may involve physical contact, including assault by penetration (for example, rape or oral sex) or non-penetrative acts such as masturbation, kissing, rubbing and touching outside of clothing. They may also include non-contact activities, such as involving children or adults at risk, in looking at, or in the production of, sexual images, watching sexual activities, encouraging them to behave in sexually inappropriate ways, or grooming an individual in preparation for abuse Sexual abuse can take place online, and technology can be used to facilitate offline abuse. Sexual abuse is not solely perpetrated by adult males. Women can also commit acts of sexual abuse, as can other children. 

Neglect 
The persistent failure to meet a child or adult at risk’s basic physical and/or psychological 
needs, likely to result in the serious impairment of their health or development. Neglect may occur during pregnancy as a result of maternal substance abuse. Once a child is born, neglect may involve a parent or carer failing to: 

• provide adequate food, clothing and shelter (including exclusion from home or abandonment) 
• protect a child or adult at risk from physical and emotional harm or danger 
• ensure adequate supervision (including the use of inadequate care-givers) 
• ensure access to appropriate medical care or treatment 

It may also include neglect of, or unresponsiveness to, a child or adult at risk’s basic emotional needs.   

Self-Neglect 
This covers a wide range of behaviours such as neglecting to care for one’s personal hygiene, health or surroundings and includes behaviour such as hoarding. 

Financial or material abuse 
This can include theft, fraud, internet scamming and the misuse or misappropriation of property, possessions or benefits. It also includes coercion in relation to an adult’s financial affairs or arrangements, including wills, property, inheritance or financial transactions. 

Domestic Abuse 
Domestic abuse is categorised by any incident or pattern of incidents of controlling, coercive or threatening behaviour, violence or abuse between those aged 16 or over who are or have been intimate partners or family members regardless of gender or sexuality.  This can encompass physical, emotional, psychological, sexual and financial abuse. 

Modern Slavery
Modern Slavery can take many forms including the trafficking of people, forced labour, servitude and slavery. Children (those aged under 18) are considered victims of trafficking, whether or not they have been coerced, deceived or paid to secure their compliance. They need only have been recruited, transported, received or harboured for the purpose of exploitation. 

Discriminatory Abuse 
Discriminatory and oppressive attitudes towards people on the grounds of disability, gender and gender identity and reassignment, age, race, religion or belief, sexual orientation, and political beliefs. 

It may be a feature of any form of abuse and manifests itself as physical abuse/assault, sexual abuse/assault, financial abuse/theft, neglect and psychological abuse/harassment. It includes verbal abuse and racist, sexist, homophobic or ageist comments, or jokes or any other form of harassment. It also includes not responding to dietary needs and not providing appropriate spiritual support. 

Prevent 
The Prevent duty was introduced under the Counter Terrorism and Security Act (2015) so that education providers, including universities to have regard to the need to prevent people from being drawn into terrorism or extremism. This is sometimes referred to as being at risk of radicalisation.

For further information see: 
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General considerations 

If you are acting in a position of trust with children or adults at risk, you are expected to be mindful that you are acting as a role model and therefore should behave accordingly. Care should be taken to ensure that your conduct is appropriate to each circumstance and environment as well-intentioned actions can be misinterpreted. 

All regulated activities should have undergone a risk assessment process, and you should have a copy of the relevant risk assessment which will identify the person to whom any concerns should be addressed promptly. 

In your role you may become aware of, or suspect another person of abusing a child or adult at risk or they may disclose an allegation of abuse to you. You should raise any concerns with the Safeguarding Officer. 

Allegations of inappropriate behaviour may also be made against you, and such allegations will need to be investigated, and may result in referral to external agencies. 

Safeguarding of children, young people and adults at risk 

You should: 

• Treat everyone within the College community with respect 
• Provide an example of good conduct which others can follow; 
• Ensure you have completed any required training and that you know what you should do if a child or adult at risk makes a disclosure to you; 
• Ensure you are familiar with any relevant risk assessment(s) and understand who the key contact is for the activity you are engaged in; 
• Give due regard to cultural difference;
• Be alert to and tackle inappropriate behaviour in others, including peer-to-peer behaviours. Abusive behaviour such as bullying (including cyber-bullying), ridiculing or aggression should not go unchallenged; 
• If you have to give feedback, take care that it is not unnecessarily negative; 
• Avoid being in a situation where you are alone with a child and make sure that others can clearly observe you; 
• Take care that your language is not open to sexual connotation; 
• Report any suspicions promptly and confidentially to the Safeguarding Officer; 
• Deal with information sensitively and be aware that special caution may be required in moments when discussing sensitive issues with children, young people and adults at risk. 

You should not: 

• Engage in, or allow, any form of unnecessary physical contact. This would include doing personal things for a child or an adult at risk that they can do for themselves. Where the person is disabled, tasks should only be carried out with the full consent of the individual, (or their parent); 
• Use inappropriate language, or allow others to use it without challenging it; 
• Allow yourself to be drawn into inappropriate attention-seeking behaviour;
• Show favouritism to any individual; 
• Rely on the College’s good name to protect you; 
• Engage in any physical sexual relationship with a person to whom you are in a position of trust, even if they give their consent; 
• Give your personal contact details (such as personal phone number, home address, email, or other communication routes) to a child or adult at risk, or use any unofficial route to communicate with a child or adult at risk; 
• Interact in a personal capacity with children or adults at risk outside of the regulated activity, including through any form of social media, for example, by becoming ‘friends’ on Facebook; 
• Allow allegations of inappropriate behaviour to go unchallenged, recorded or acted on; 
• Allow personal preconceptions about people to prevent appropriate action being taken; 
• Accept gifts which could in anyway be considered a bribe or inducement to enter into a relationship or give rise to an allegation of improper conduct against you; 
• Take photographs, or make other recordings of at children or adults at risk without specific written consent of the individual, or someone with parental responsibility for that individual. 

You should seek advice from the Safeguarding Lead if: 

• You suspect a relationship is developing which may be an abuse of trust; 
• You are worried that a child or adult at risk is becoming attracted to you or a colleague; 
• You think a child or adult at risk has misinterpreted something you have done or said;
• You have had to physically restrain a child or adult at risk to prevent them from harming themselves, another person or causing significant damage to property; 
• A child or adult at risk tells you that they are being abused, or describes experiences that you consider may be abuse; 
• You see suspicious or unexplained marks on a child or adult at risk or witness behaviours which are unusual or inappropriate. 

If an concern or allegation is against the Safeguarding Officer, concerns should be reported to an appropriate deputy. 

Dealing with disclosures of allegations, or suspicions, of inappropriate behaviour 

• Consider the urgency of the situation: in the event there is a risk of immediate serious harm to a child or adult at risk, the emergency services should be contacted via 999. Anybody can make a referral in these circumstances. The relevant Safeguarding Officer should then be notified of the case and will need to determine whether to refer serious cases to the relevant authorities within one working day; 
• Remain calm, avoid expressions of anger or upset and ensure that the person knows you are taking them seriously. Reassure them that they are right to have told someone, but do not touch them (for example by putting an arm round them); 
• DO NOT try to investigate or act on the matter yourself: doing so may seriously compromise an investigation by the relevant authorities. You need only clarify what is being said to you (in order to establish that there is a suspicion of harm), and then refer the matter to the appropriate individual as set out in the policy; 
• Be supportive but DO NOT promise confidentiality. A duty of care obligates the College to act on information where a safeguarding issue has been identified and this takes precedence over the need for confidentiality. Explain that, in order that the allegation can be addressed you will have to talk to other people about it. Explain who you will talk to; 
• Avoid ‘leading’ questions, or expressing a view about what you have been told; 
• Use clear language, appropriate to the person you are dealing with; 
• Do not talk to anyone else about the matter within your Department, or your family and friends; if you need to seek support for yourself you should speak to the Safeguarding Officer; 
• Complete the College’s Safeguarding Concern Form as soon as possible. In all events this must be done on the same day but this should not delay prompt action. Write down exactly what was said in the person’s own words as far as possible, include the time, place, and as much detail as you can remember, but ensure that the note is as factual as possible and avoid assumption, speculation or opinion. Bear in mind that the note will be disclosed to both internal and external agencies. 
• Observe confidentiality with colleagues, students, friends and family.

The role of the Safeguarding Officer is as follows: 

1. To promote a safe environment for the children , young people and adults at risk within the organisation, including overseeing safer recruitment. 
2. To raise awareness by:
   1. reviewing on a regular basis the activities of the College involving children or adults at risk; 
   2. acting as a senior strategic figurehead for safeguarding issues at the College; 
   3. ensuring that the Safeguarding Policy is implemented, and promulgated; 
   4. ensuring regular review of the Safeguarding Policy, at least annually, including making recommendations for the amendment of the Policy in line with changes to legislation, when required. 
3. To manage referrals by: 
   1. ensuring the person with the concern completes a Safeguarding Concern Form within 24 hours; 
   2. keeping a record of all agencies and/or professionals the matter is referred to, including when and what the actions/outcomes are; 
   3. keeping an accurate record of any incidents or matters that raise issues concerning the protection of children, young people or adults at risk, in line with the College’s policy on data protection and retention; d. advising and taking appropriate action in the event that allegations of abuse are made in the contexts set out in the policy; 
   4. contacting agencies immediately for advice if not making a referral. If agency investigations are required for allegations against position of trust and/or complaints, the LADO ( Local Authority Designated Officer) or adult social care services will take the lead and advise what needs to be done and by whom, along with the police. 
   5. ensuring that those involved in any case are appropriately supported. 
4. To undertake and promote appropriate training by: 
   1. engaging in training to ensure that knowledge is kept up to date; 
   2. ensuring that appropriate information and training are available to members of the College who in the nature of their role will come into contact with adults at risk and children. 
5. The Safeguarding Officer will be responsible for identifying roles within the College for which a DBS check is required, and recommending these to Council for approval.
6. The Safeguarding Officer will report annually to the College Council / Governing Body on matters concerning the protection of children, young people and adults at risk and on the operation of the College’s Safeguarding Policy

General 

The College does not organise residential events for children expected to be under 16. Children under 16 would only be accepted if a parent attends with them. The College requires students aged 11 to 16 attending daytime events to be accompanied by staff who are responsible for their students at all times. 

Where externally organised groups of children and young people are attending College, it is the responsibility of the sending organisation to ensure they supervise their group adequately throughout their time at College. College staff managing the activity should ask the sending organisation for confirmation of the arrangements and contact information in advance of the activity taking place.

Where children and young people attend the College in an individual capacity, it is the responsibility of Access and Student Recruitment to provide adequate supervision throughout the time the participants are at College. College staff managing the event must ensure that contact details for participants, as well as contacts for parents or carer, have been received. 

Residential activities (i.e. those where participants stay one or more nights in College) managed by Access and Student Recruitment will follow the supervision requirements set out in the College’s Safeguarding Policy. Such activates constitute Regulated Activity as defined in the Safeguarding Vulnerable Groups Act 2006 (SVGA), amended by the Protection of Freedoms Act 2012 (PoFA). Any adult that undertakes such responsibility must have the required DBS check in place, as well as receive adequate training from the sending organisation (if supervising their own group), or from College (if supervising participants attending in an individual capacity). 

In all scenarios, the College Porters will be available in College to support Access and Student Recruitment staff.

Supervision The College requires adult to children supervision levels as follows (adult-to-child ratio as recommended by NSPCC):

There will be a minimum of two adults at all times. 

Term time events 

Under 18s invited to residential term-time events (in practice, the Offer Holders’ Overnight Stay) will be given shared rooms for overnight accommodation. There will generally be two under 18s and one current student over the age of 18. 

When under-18s are present during evening events, current students are not permitted to consume alcohol at formal hall which under 18s are also attending. Only non-alcoholic drinks should be consumed in the bar when it is planned that under 18s are present. 

The following wording is used to obtain parental consent for all attendees of residential term-time college events: 

I am aware that my daughter/charge will be sharing a room overnight with a girl of a similar age and a current 91¶¶Òõ student and that she will be taking part in activities organised by the college as well as more informal activities, within and outside College premises, with other students, where she chooses to do so. 

Should an offer holder below the age of 17 wish to attend any such overnight event, there will be liaison with the school/family of the individual and any special arrangements made accordingly.

91¶¶Òõ students hosting offer holders will be briefed appropriately by the Schools Liaison Officer, Senior Recruitment and Outreach Officer or Admissions Tutor (as appropriate). 

Events held in college during vacations 

Under 18s are accommodated in single, en suite rooms with corridors separated by gender as far as possible. Lights out checks are conducted at 11pm. Attendees are only allowed to leave College at specified times, if at all.

Procedures for protection of and by College Staff 

College staff will be provided with training on appropriate behaviour for protection of themselves and protection of children and vulnerable adults, in particular, Porters, Maintenance and Housekeeping. All Porters and Admissions staff are DBS checked. 

Recognising that details of children and young people attending events are subject to change, as far as practicable Access and Student Recruitment will provide the Porters with information of activities taking place in College at least one week in advance.

Under the College’s standard terms and conditions for events organised by external parties, principal responsibility for the safety and welfare of young and adults at risk remains with external party but the college aims to support and promote that safety and welfare. 

Due Diligence 

Before acceptance of summer schools or events with prisons, hospitals or other regulated institutions, the college will seek evidence that external organisers have addressed their 
safeguarding responsibilities adequately. This may extend to obtaining copies of their own policies and procedures. 

Supervision 

The college requires adult to children supervision levels as follows (adult to child ration 
recommended by NSPCC): 

In no circumstances does the college accept groups of children aged less than 11 years.  Where a client has mixed age group students the supervision level should be appropriate to the number of students in each age range and rounded up.  There will be a minimum of two adults at all times. 

Segregation 

The College separates accommodation by gender with an appropriate level of same sex supervision available as far as possible unless otherwise reasonably directed by the client. The College endeavours to house students on floors or staircases which are private to individual client groups where numbers and the building configuration permit. Where this is not entirely achievable we use supervisors’ accommodation and the building features to provide notional and physical separation. 

In relevant areas the College will keep otherwise available rooms unoccupied to achieve segregation where necessary at no additional charge to the client. 

Procedures for protection of and by College staff 
Maintenance requests and the servicing of rooms will be carried out between 8.30am-11.30am Monday to Friday and the client is required to ensure that young persons or adults at risk are either temporarily vacated from the relevant room or that college staff are appropriately supervised. College staff will be provided with training on appropriate behaviour for protection of themselves and protection of children, young people and adults at risk, in particular, Porters, Maintenance and Housekeeping.  All Porters and Admissions staff are DBS checked.